Privacy Policy

Emerald Expositions is a leading owner and operator of business-to-business tradeshows in the United States connecting hundreds of thousands of buyers and sellers across multiple diversified end markets. Emerald Expositions owns and/or operates multiple trade shows, publications, conferences and websites serving various industries.

EFFECTIVE DATE: May 25, 2018

 

Privacy Policy

This privacy policy covers the collection and use of information for this website and any websites or mobile applications that link to it, as well as the information we collect when you interact with us through social media or other websites and online services (in each instance a “website”). This website is managed and operated by Emerald Expositions, LLC (“Emerald Expositions” or “us” or “we”).

 If you are a resident of the European Economic Area (“EEA”) or Switzerland, please see “Users in the EEA and Switzerland” at the end of this Privacy Policy.

 About Emerald Expositions

 Emerald Expositions is a leading owner and operator of business-to-business tradeshows in the United States connecting hundreds of thousands of buyers and sellers across multiple diversified end markets. Emerald Expositions owns and/or operates multiple trade shows, publications, conferences and websites serving various industries. For more information please visit www.emeraldexpositions.com.

 What Information We Collect

 Information you give us: We collect information that you choose to provide to us when you register for a trade show, conference or other event; purchase trade show, conference or other event-related services; subscribe to our magazines (either directly or through another company such as a subscription agency); sign up for email newsletters; enter a sweepstakes or contest; participate in surveys; otherwise submit through our website. During the registration process we may request certain contact information and demographic information about you such as your name, mailing address, email address, company name, size of company and title. We also may receive information about you from other sources and add it to the information you have provided to us. If you choose to register for a trade show, conference or other event on this website, you may also be asked to provide your credit card information to fulfill your registration request.

 Information collected automatically: Like most other websites, we may automatically collect information and data through the use of log files, “cookies” or other information storage and tracking technology. These technologies allow us to track usage behavior and compile website usage information that will allow for the improvement of content and targeting advertising. This information may include your internet protocol (IP) address, associated company name, if any, browser type, platform, internet service provider (ISP), time and date stamp, general geographic information, referring pages and exit pages.

 Our websites incorporate tracking technologies managed by Google, Facebook, and Twitter, all of which have their own privacy policies. To learn more about their services, and to opt-out of their tracking, please visit the following resources:

 Google Analytics: https://policies.google.com/technologies/partner-sites

 Facebook: https://www.facebook.com/help/568137493302217

 Twitter: https://help.twitter.com/en/rules-and-policies/twitter-cookies

 How We Use and Disclose Information

 Emerald Expositions may use and disclose your contact information for any of the following reasons:

 To provide, maintain, personalize, optimize, and improve the website, including research and analytics regarding use of the website, or to remember you when you leave and return to the website;

 To provide and improve our products and services, to process any transactions you request, or authenticate you as a customer;

 To deliver advertising, including interest-based advertising on our websites and other websites and applications;

 To provide you with information about products or services you are interested in, including trade shows, conferences and other events;

 To provide you with e-newsletters you have requested;

 To send you notices for subscription renewal; and

 To contact you regarding marketing endeavors.

 From time to time, Emerald Expositions may also share your contact information with other organizations, such as trade show exhibitors and vendors, for marketing purposes. If you do not wish to receive such offers, please refer to the “Contact” section below.

 We contract with third party companies that we have engaged to provide us with specialized services, including, but not limited to, customer service, registration, subscription fulfillment, housing, booth decoration, freight services, research, statistical analysis, application development, list cleansing, postal mailings, email and fax deployment, and other information services. These companies or individuals may be provided with access to information about you, but only as needed to perform their functions. These companies are required to maintain the confidentiality, security and integrity of such information.

 Notwithstanding any other provision of this privacy policy, we may disclose information about you to any third party when disclosure is required by law, or desirable to permit us to exercise or preserve our legal rights or take action regarding potentially illegal activities or to protect the safety of any person. In the event we are acquired by or merged with a third-party entity or in the unlikely event of our bankruptcy, insolvency, reorganization, receivership, or assignment for the benefit of creditors, we reserve the right, in any of these circumstances, to transfer or assign the information we have collected as part of such merger, acquisition, sale, or other change of control.

 Interest-Based Advertising

 We and our partners use cookies, web beacons or other technologies to collect information from our website. These companies may use information about your visits to this and other websites in order to provide advertisements on this website and other websites about goods and services that may be of interest to you. They may also collect information about your online activities over time and across different websites and other online services. If you would like more information about this practice and to know your choices about not having this information used by these companies, please visit the Network Advertising Initiative (http://optout.networkadvertising.org) and Digital Advertising Alliance (http://optout.aboutads.info).

 Your browser or device may include “Do Not Track” functionality. The information collection and disclosure practices and the choices that we provide to you will continue to operate as described in this privacy policy, whether or not a Do Not Track signal is received.

 We may combine information you give us or that we collect automatically with our business records, information from third parties, or information collected from another browser or device to personalize our communications with you and to deliver better advertising.

 Children

 This website is not directed at children under the age of 13 and does not knowingly collect any personal information from children under the age of 13. If a parent or guardian believes that this website has collected the personal information of a child under the age of 13, please contact privacy@emeraldexpo.com.

 Data Storage, Transfers, and Security

 We may store the personal details we hold about you for as long as we have a legitimate business need. We may store this information in the United States or we may transfer it to any other country. If you are located outside of the United States and voluntarily submit information to us, we may transfer that information to and store that information in the United States. The data protection laws in countries to which personal data are transferred may or may not provide a level of protection equivalent to the laws in your home country. Wherever we hold the data, we will apply the terms of this privacy policy and any applicable data protection law. We maintain certain procedures to protect the confidentiality, security and integrity of information you submit to us or that we collect while it is controlled by us. However, the storage and communication of such information cannot always be completely secure. Also, we cannot and do not guarantee that data transferred to third parties in accordance with this privacy policy will be protected against intentional or accidental misuse or loss.

 California Residents

 California law permits California residents to request certain information regarding our disclosure of your personal information to third parties for their direct marketing purposes. To make such a request, please send an email to privacy@emeraldexpo.com specifying that you seek your “California Customer Choice Notice” in the subject line.

 Users in the EEA and Switzerland

 If you are a resident of the EEA or Switzerland, the following information applies with respect to personal data collected through your use of our website.

 Purposes of processing and legal basis for processing: We process personal data consistent with our disclosures in this privacy policy. We process personal data on the following legal bases: (1) with your consent; (2) as necessary to perform our agreement to provide our websites and services related to our websites; and (3) as necessary for our legitimate interests in providing the website and services related to the website where those interests do not override your fundamental rights and freedoms related to data privacy.

 Transfers: Personal data we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or processors maintain facilities. We will ensure that transfers of personal data to a third country or an international organization are subject to appropriate safeguards.

 Individual Rights: If you are a resident of the EEA or Switzerland, we respect your rights according to Chapter 3 of the EU General Data Protection Regulation. In order to verify your identity, we may require you to provide us with personal information prior to accessing any records containing information about you. Please contact us using the information below.

 Changes to This Privacy Policy

 We may change this privacy policy and our data collection and management practices. We reserve the right to update changes to this privacy policy and to our practices in collecting and handling personal information. If we make material changes, we will post a notice at this website and indicate at the top of this statement when it was most recently updated.

 Contact

 Please contact us if you have questions or wish to take any action with respect to information to which this privacy policy applies. You can reach us by sending an email to privacy@emeraldexpo.com.

If you do not wish to receive marketing information from Emerald Expositions, or wish to opt out of future email promotions from Emerald Expositions, please email :privacy@emeraldexpo.com. Please note that all promotional email messages you receive from Emerald Expositions will include an option to opt out of future email communications.

 

This Privacy Policy template is provided by Smartjobboard. Please read it carefully and fill with relevant information specific to your company.
Dot take this template as legal advice and we recommend you consult a specialist to obtain legal advice specifically applicable to your business circumstances when preparing your privacy policy.

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[Provide Information about your Company]

This Privacy Policy covers information [Insert Company Name] collects from users and visitors of [Insert Company website name] and related services. [Insert Company Name] respects your right to privacy and is committed to protecting your privacy including securely handling your personal information. This privacy policy sets out details of the information that we may collect from you and how we may use that information.

 

By using the Services and agreeing to this Privacy Policy, you are consenting to the collection, use, disclosure and other handling of your information as described below.

If you live in European Economic Area, the Controller of your personal data is [Insert Company Name] with its principal place of business at [Insert Company address].

 1. Information we collect from you

When you visit our website, we may collect or ask you to provide certain information to [list options such as create account, use Service]  in a variety of ways. This information may include: Personal Information represent any information that identifies you such as name, date of birth, ID number, email address and CV

Information Provided/Submitted by You

[list types of Personal Information your Site collect about users such as]

  • Contact details, such as name, address, email address and phone number;
  • Shipping address and billing address including credit card and payment

 Information We Get From Your Use of Our Services 

  • Information from Third Parties 
  • Automatically Collected Information
  • Cookies and similar technologies (i.e Google Analytics)
  • Devices (i.e. IP Address)
  • Logs 
  • Location information 
  • Online Analytics Providers (i.e. Google Analytics)
  • Advertising Technology Providers 
  • Do Not Track Disclosure 

2. How we use your personal information

[Insert Company Name] may use your Personal Information to:

  • Create and manage your account when you register, use or purchase our service;
  • Verify your identity and accessibility to our service;
  • Provide you with technical and customer support;
  • Communicate with you and manage your service participation;
  • Evaluate and improve the quality of our products, services and websites;
  • Provide you with a customized experience when you visit our website;
  • Provide our service;
  • Enforce our legal rights or comply with legal requirements; and
  • [add any other if relevant - how your Website and other agencies use Personal Information].

[Insert Company Name] may combine personal information from one service with information, including personal information, from other services. {delete if not applicable}

We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.

3. What legal basis do we rely on to process your Personal Information?

Consent

When you receive our promotional material or when you link your [Insert Company Name] account to your Social Network account, you consent that your Personal Information will be processed by us and we rely on this consent. You have the right to withdraw consent at any time.  We will stop to process data after consent is withdrawn, where consent is the only legal basis for processing.

When you fulfill a contract

[Insert Company Name] will also process your Personal Information when we need to fulfill a contract with you.

Legitimate Interest

[Insert Company Name] also processes your data when it is in our legitimate interests to do this and when these interests are not overridden by your data protection rights.

Our legitimate interests include:

  • ensuring the security and integrity of our Services and in ensuring that our Websites and Apps operate effectively;
  • selling and supplying goods and services to our customers;
  • protecting customers, employees and other individuals and maintaining their safety, health and welfare;
  • promoting, marketing and advertising our products and services;
  • sending promotional communications which are relevant and tailored to individual customers;
  • understanding our customers’ behavior, activities, preferences, and needs;
  • improving existing products and services and developing new products and services;
  • handling customer contacts, queries, complaints or disputes; and
  • fulfilling our duties to our customers, colleagues, shareholders and other stakeholders.

The processing is necessary because of a legal obligation that applies:

[Insert Company Name] may process your data to comply with our legal and regulatory obligations such as preventing, investigating and detecting crime, fraud or anti-social behavior and prosecuting offenders, including working with law enforcement agencies. Your data may be processed in order to satisfy the applicable law or enforceable governmental request.

4. Your Rights

Whenever you use our services, we strive to provide you with access to your personal information that we process. Moreover, you can update it if they are not correct or to delete it or removed from our system – unless we are obliged to keep that information for legitimate business or legal purposes.

Moreover, you have additional rights such as to restrict the processing of your personal data in certain ways, to obtain a copy of your personal information in a commonly used electronic forms, to object to certain processing of your personal information by us including to opt out of any marketing communications that we may send you and to ask for your data to be made portable.

If you wish to exercise any of the above rights, please contact us using the contact details set out below. For the protection of your privacy and security, our DPO/Compliance team shall take every reasonable step to ensure that your identity is verified before granting access, or rectification, or deletion.

5. Accessing and deleting your Personal Information

When you create an account and log-in to your 'My Account' area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your “My Account” area. You are responsible for keeping this password confidential. We ask you not to share this password with anyone.

Please note that [Insert Company Name] reserves the right to remove from our database, Information which includes any content that we consider to be illegal or offensive. We will respect the choices you make to limit sharing or visibility settings in your “My Account”.

You can deactivate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To deactivate, please go to your “My Account”.

However, if you would like to permanently delete your account, you can send an email to our Data Protection Officer (DPO) (see below) with the subject line “Permanently delete my information and account”. Please do not forget to tell us who you are.

6. Who do we share your Personal Information with?

We do not share personal information with companies, organizations and individuals outside of [Insert Company Name] unless one of the following requirements is met:
• With your consent - We will share personal information with companies, organizations or individuals outside of [Insert Company Name] only if we have your consent to do so.

  • For external processing – We will provide personal information to our sub-processors based on our instructions and in compliance with our Privacy Policy and any other appropriate security measures.
  • For legal reasons - We will share personal information with companies, organizations or individuals outside of [Insert Company Name] if we have a good faith belief that access, use, preservation or disclosure of the information is reasonably necessary to: 

[Insert Company Name] may share your Personal Information with:

Hosting providers, analytic platforms, email service providers:

Smartjobboard - job board software platform
Mailchimp - email service provider

[List additional agencies and third parties your Website shared Personal Information with]

7. Storage of Information and International Transfers

All Personal Information which you supply to us is generally stored and kept on our secure servers inside the European Economic Area.

However, due to the nature of our global business and the technologies required, your Personal Information may be transferred to our approved third party service providers, subcontractors and partners outside the EEA, in countries where there may be a lower legal level of data protection. In such situations, we have put in place technical and security measures to prevent the loss or unauthorized access of your personal information including transfer the minimum amount of data necessary, anonymise it where possible and enter legal contracts to aim to ensure these third parties handle your Personal Information in accordance with this Privacy Policy and the European levels of data protection. However, whilst we have used our best efforts to ensure the security of your information, please be aware that we cannot guarantee the security of information transmitted over the Internet.

8. Managing your Personal Information

We retain your information as long as your account is active or as needed to provide your services or we have an ongoing legitimate business need to do so. We also retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements. We store your information as long as is necessary for the purpose for which we have collected it. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if it is possible (e.g. your personal information is stored for backup archives) then will securely store your personal information and isolate it from any further processing until the deletion/erasure is possible.

9. How we protect your personal information

[Insert Company Name] has taken appropriate technical and organizational measures to protect your data from misuse, unauthorized or unlawful access, alteration, loss, damage or destruction. These measures include:

Physical safeguards with locked doors and file cabinets and controlled access to our facilities and secure destruction.

Technology safeguards like use of anti-virus and protection software, data encryption and monitoring of our systems and data centers so to comply with our Information security policy including periodically review our information collection, storage and processing practices, including physical security measures;

Organisational safeguards like awareness and training on security and privacy to make sure employees understand the importance and measures to protect your data.

10. Third Party Links and Services

 The Services may contain links to third-party websites, applications and services, including social media services, as well as embedded images or other third-party content and features. Your use of these features may result in the collection, processing or sharing of information about you, depending on the feature. We are not responsible for the content, features, security or practices of any third parties. We do not vet, endorse, or make any representations about third parties or their websites, applications or services. The information you choose to provide to or that is collected by these third parties is not covered by our Privacy Policy.

11. Children and minors 

[Insert Company Name]’s site is not directed to, nor we do knowingly collect information from,  children under the age of eighteen (18).

12. Contact Us 

If you have any requests, questions, comments, or concerns regarding our Privacy Policy, please

Write to us:

[Insert Company Name]

[Insert Company’s full address]

If you are located in European Economic area, please {delete if not applicable}

Write to us:

[Insert Company Name]

[Insert Company’s full address]

13. Changes to this Policy

We may update or amend our Privacy Policy from time to time to comply with the law or to meet our changing business requirements. Please review the changes carefully. We will post any privacy policy changes on this page and, if the changes are significant, we will take appropriate measures to inform you, consistent with the significance of the changes we make. By continuing to access the Website and using the Services, your access and use will be subject to those updates and amendments.